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Oberon Fuels provides a creative and fast paced work environment. We believe that we are making an impact in the world every day. We are looking for smart, open minded people who can operate in a start-up atmosphere.
If you are interested in applying for one of our job openings please submit your resume to firstname.lastname@example.org.
The Executive Assistant role at Oberon Fuels, Inc. includes standard office manager and executive assistant duties along with basic accounting and logistics management. Primary responsibilities consist of maintaining budget and expense account records, financial records, and confidential files (travel expense reports, vendor contracts/agreements, etc.). The executive assistant is responsible for the coordination of many high priority items at once, such as, in-person meetings, conference calls, and travel. In addition, this person works on assignments that are sensitive in nature with high-level contacts inside and outside the company.
The executive assistant screens all phone calls; answers questions and directs calls to the appropriate person when applicable. This individual handles a high level of calendar management working to maintain specific schedules of individuals, conference room use, etc. Performs administrative duties for the executive/department which include:
Develop and implement processes and procedures to enhance operational effectiveness and efficiency of the business. Ensure these processes are well communicated to employees and consistently followed.
Coordinates events and customer visits, including arranging of conference meetings, web or video conferencing, and catering. The executive assistant works to support proposal preparation and prepare program documents and specifications (i.e. NDA’s, presentation folders, schedules, etc.) Interfaces with Senior Management, and works cross-functionally to assist other team members as needed.
The executive assistant also has extended back office responsibilities to support the sales, accounting, and engineering functions of the company. These include:
Required Education & Experience: